PA and Office Manager

Here at Virtual1, our mission is to be the obvious choice for business connectivity in the UK. We do this as a team by creating world class, cutting-edge infrastructure. At the heart of Virtual1 are our people, who we consider family. We acknowledge our success is driven by our people, and continually strive to be the best company to work for.

Main purpose of the Role:

As a PA to the CEO you will support the CEO and Directors in a range of tasks from admin to office management.

Key Tasks and Accountabilities

Core Tasks

PA Duties

· Extensive diary management of CEO and direct reports diaries

· Arranging partner, team and new business meetings

· Composing of correspondence and presentations

· Keeping up to date knowledge of the management team’s day-to-day status and whereabouts

· Expenses processing

· Monthly updates – arranging of venue, presentations

· Board pack – accurate minute taking and assistance with coordination and collation of the presentation

· Coordinating company events, team / social events and away days

· Stock and order management for fruit, breakfast items, and basic fridge items; milk butter to a budget of £15 per person per month

· Running of Friday breakfast club

Reception Duties

· Sorting and distributing post

· First point of contact for any visitors

· Answering and screening phone calls

Office Management

· Ensuring reception, meeting rooms and kitchen areas are kept tidy

· Acting as Health and Safety Advisor and First Aid Officer

· Ordering of all stationary

· Minimise office related costs such as cleaning, installation and removals, general supplies through value for money comparisons, reviewing supplier contracts, insurance, licenses etc and final approval of irregular costs by CEO/CFO

· Investigate, report and rectify faults on all office equipment

· Taking ownership of building passes and distribution to new starters

· Update the seating plan as approved by either CEO/CFO/Head of HR

· Order and facilitate installation of furniture and equipment as directed by CEO/CFO/Head of HR

· Work with building management to keep our office space in good working order

Other Duties

· Providing assistance to the snr leadership team as required

· Supporting in enhancing the charity partnership with restless development and any events that arise

Essential Criteria

· Previous experience as a Personal Assistant

· Proven high level organisational and time management skills with the ability to think ahead, prioritise workload, respond to and manage changing circumstances and work under pressure to meet deadlines

· Previous diary management experience

· Strong interpersonal skills

· Meticulous attention to detail

· Excellent written communication skills

· Confident working with all levels within the organisation

Staff Benefits

· 25 days holiday, 2 volunteering days, 1 birthday day off

· 5% Pension contributions

· Healthcare

· Death in Service

· Season ticket loan


· Discounted gym membership

· Cycle to work scheme

· Long service awards - £1000 holiday vouchers & additional holiday

· Free fruit in the office

· Friday drinks

Think that this sounds like you?

Then send your current CV, and a cover note that states the position you are applying for and why you think you are suitable